---
url: https://byoxon.com/blog/byoxon-vs-zoho-projects/
title: "Byoxon vs. Zoho Projects: One PSA Subscription vs. a Three-App Zoho Stack"
description: "Compare Byoxon (BoB) and Zoho Projects on 2026 pricing. A ten-person team priced both ways, and what Zoho Books and Zoho CRM add to match Byoxon's built-in CRM, invoicing and P&L."
type: blog-post
category: Product Comparison
author: Slava Khristich
published: 2026-09-17
modified: 2026-09-29
read_time: 9 min
---

# Byoxon vs. Zoho Projects: One PSA Subscription vs. a Three-App Zoho Stack

*This article compares Byoxon (BoB) and Zoho Projects for service teams that want project margin visible without stitching three Zoho apps together. It covers Zoho Projects' current 2026 pricing, where timesheets and budgets sit in its plan ladder, and what invoicing and CRM add once you license the other Zoho apps that Projects itself does not include.*

- Zoho Projects is free for up to 5 users. Premium is $4/user/month annually, Enterprise $9, Ultimate $14. None of those prices include invoicing (Zoho Books) or a CRM (Zoho CRM), both separate subscriptions.
- Byoxon publishes one number covering CRM, time, invoicing, HR and P&L: $24.95 down to $15.95 per user per month, with a free plan for up to 5 users.
- At ten users the three-app Zoho stack costs about $232.50 a month against Byoxon's $249.50. Zoho is the cheaper bill. Byoxon's case is one data model and one vendor, not a lower price.

## Byoxon vs Zoho Projects at a glance

| Capability | BoB (Byoxon) | Zoho Projects |
| --- | --- | --- |
| Entry price | $24.95/user/month (1–10 users) | Free (up to 5 users) |
| Paid tiers | $21.95 (11–49), $18.95 (50–199), $15.95 (200+) | Premium $4/user, Enterprise $9/user, Ultimate $14/user (annual billing) |
| Monthly billing | Same published rate | About $5, $10 and $15/user respectively |
| Free plan | Up to 5 users, no feature limitations | Up to 5 users, 3 projects, 5GB storage |
| Storage | Included | 100GB (Premium), 120GB (Enterprise), from 150GB (Ultimate) |
| Timesheets | Included on every tier | Premium and above only |
| Budget and EVM tracking | Included on every tier | Premium and above only |
| Project P&L | Standard real-time report on every tier | Not a native report; assemble from time logs, budget data and Zoho Books |
| Invoicing | Included, client and contractor billing | Not in Zoho Projects; requires Zoho Books (separate subscription) |
| CRM / deal pipeline | Built-in, with deal tracking | Not in Zoho Projects; requires Zoho CRM (separate subscription) |
| HR, PTO, recruitment | Included | Not included; requires Zoho People (separate subscription) |
| Gantt and task management | Included | Included on every tier, including Free |
| Best fit | Services teams that want the whole record in one login | Teams that want low-cost task management and accept running several Zoho apps together |

*Figures come from each vendor's own pricing page in September 2026. Zoho lists its annual-billing rate as the headline price; monthly billing runs roughly 20–25% higher. Confirm current terms before you buy.*

## Where Zoho Projects is the better choice

Take this section seriously. For many teams, Zoho Projects is the more sensible buy.

- **Zoho Projects costs far less per seat.** Premium runs $4 per user per month on annual billing. Ten people cost $40 a month before any add-on. The same ten on Byoxon's entry tier cost $249.50.
- **The free plan is genuinely usable.** It gives five users, three projects, Gantt charts and task management, forever, with no card required.
- **You already run Zoho One.** If your business already pays for Zoho CRM, Zoho Books and Zoho People, adding Zoho Projects keeps everything inside one vendor relationship.
- **Zoho Projects is not services-specific.** It handles general task and portfolio management well, for teams that are not structured around billable hours and client margins at all.
- **It scales down as well as up.** Zoho charges per active user with no minimum seat count.

If your team's core need is inexpensive task tracking, and margin reporting is a nice-to-have rather than the point of the purchase, Zoho Projects is a strong and honest choice.

## One subscription vs. a three-app Zoho stack

Both routes produce a project margin number. One route produces it inside a single login. The other produces it by moving data between three separate Zoho products, each licensed on its own plan.

### What the Zoho stack requires

Zoho Projects on its own gives you tasks, a Gantt chart, and, on Premium and above, timesheets and a Budget and EVM view. It does not invoice clients. Zoho's own documentation describes the Books integration this way: invoices created in Zoho Projects are reflected in your Zoho Books account, so you can track expenses and keep project and accounting data aligned. That is a real integration. It still means client billing runs through Zoho Books, a separate product with its own plans.

The sales side works the same way. Zoho Projects has no deal pipeline. If you want the CRM connected to delivery, that is Zoho CRM. Zoho's own documentation notes a limitation here too: there is no direct sync between Zoho CRM's native transaction modules and the matching modules in Zoho Books without a custom function. For HR and PTO, the equivalent is Zoho People, again a separate product.

None of this is a defect in Zoho's design. Zoho One is built as a suite of specialist apps that share a login and integrate well. But "integrate well" still means three products, three admin panels, and three places where a field drifts out of sync.

### What one Byoxon subscription covers

BeOnBoard ships the CRM, time tracking, invoicing, HR and project P&L as one schema, not as integrated products. A deal in the CRM becomes a project. Time logged against it carries the person's cost rate and bill rate. The invoice, the labour cost and the margin resolve from the same record, with no sync step between apps.

## Pricing compared

Zoho Projects publishes four tiers. Free covers up to 5 users, 3 projects and 5GB storage, with no timesheets and no budgets. Premium is $4 per user per month on annual billing, or about $5 monthly, and adds timesheets, Budget and EVM tracking, unlimited projects and 100GB storage. Enterprise is $9 per user per month annually, around $10 monthly, and adds user hierarchy, teams and 120GB storage. Ultimate is $14 per user per month annually, around $15 monthly, and raises automation and reporting limits.

None of those prices include Zoho Books or Zoho CRM. Both are sold separately, each with its own plan ladder.

### A ten-person team, priced both ways

| Line item | Monthly, annual billing |
| --- | --- |
| Zoho Projects Premium, 10 × $4 | $40.00 |
| Zoho Books Professional, $40 (5 users) + 5 × $2.50 | $52.50 |
| Zoho CRM Standard, 10 × $14 | $140.00 |
| **Zoho stack total** (HR not included) | **$232.50** |
| Byoxon BoB, 10 × $24.95 (1–10 user tier) | **$249.50** |

At ten users Byoxon costs $17.00 more per month. The argument for it is not price. It is that the $249.50 buys one data model, one admin console and one bill, with HR included rather than added as a fourth product. If cost per seat is the deciding factor, Zoho wins this line.

## Which one fits your team

Choose Zoho Projects if cost per seat decides the purchase, if your work needs no native CRM or invoicing, or if you already run Zoho One and accept managing three connected apps.

Choose Byoxon if you want the deal pipeline, timesheet, invoice, HR record and project margin in one login, and you would rather pay one published price than assemble three.

## Frequently asked questions

### How much does Zoho Projects cost in 2026?

Zoho Projects is free for up to 5 users. Premium is $4 per user per month billed annually (about $5 monthly), Enterprise is $9 annually (about $10 monthly), and Ultimate is $14 annually (about $15 monthly). These prices cover Zoho Projects only, not Zoho Books or Zoho CRM.

### Does Zoho Projects have invoicing?

Not natively. Zoho Projects integrates with Zoho Books, a separate product with its own subscription, to generate client invoices from logged time and expenses. Byoxon includes client and contractor invoicing in the same subscription as its time and project P&L modules.

### Does Zoho Projects include a CRM?

No. The sales pipeline lives in Zoho CRM, a separate product that integrates with Zoho Books for quotes and invoices. Zoho's own documentation notes there is no direct sync between Zoho CRM's native transaction modules and Zoho Books without a custom function. Byoxon includes a CRM with deal tracking in the same subscription.

### Can Zoho Projects calculate project profitability?

Zoho Projects offers Budget and EVM tracking on Premium and above, and timesheets for logging billable hours. Turning those into a project profit and loss statement means combining the budget view with time logs and, for invoiced revenue, data from Zoho Books. Byoxon reports project P&L as a standard, real-time report on every tier.

### Is Byoxon more expensive than Zoho Projects?

Yes, on both per-seat price and total bill at small headcounts. Byoxon starts at $24.95 per user per month against Zoho Projects Premium at $4. Even with Zoho Books Professional and Zoho CRM Standard added, a ten-person Zoho stack comes to about $232.50 a month against Byoxon's $249.50. Byoxon's case is one data model and one vendor, not a lower price.

## The bottom line

Zoho Projects is an excellent, low-cost task manager, and its free plan is a real option for small teams. It is also the cheaper bill at ten seats, even after you add Books and CRM. Byoxon answers a narrower question with one login: what did this project make, from the deal to the invoice, with no three apps to keep in sync.

**Start free with up to 5 users — no feature limits.** [Try BoB free](https://byoxon.co/register)

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- [Byoxon vs. Productive](https://byoxon.com/blog/byoxon-vs-productive.md)