Byoxon vs. BigTime: Integrated CRM and Client Pipeline Tracking

This article compares Byoxon (BoB) and BigTime side by side, focused on where client pipeline data lives. BigTime is a mature PSA that connects to your CRM through Salesforce and HubSpot integrations rather than replacing it. Byoxon carries the CRM in the platform. The comparison covers current 2026 pricing for both, the tier at which each capability unlocks, and the total stack cost each model produces.

BigTime is a well-established professional services automation platform. It handles time, expenses, billing, project financials, and resource planning for consulting and accounting firms. Its financial reporting is deep, and its accounting integrations are among the strongest in the category.

Byoxon takes a different position on scope. Its product, BeOnBoard (BoB), puts the client pipeline inside the same platform that tracks delivery time and reports project profit and loss. A deal and the project it becomes are records in one system, not two systems joined by a connector.

Neither model is wrong. They suit different companies. This article shows which one matches your situation, and what each one costs once you count every subscription you need.

Byoxon vs BigTime at a glance

Capability	BoB (Byoxon)	BigTime
Entry price	$34.95/user/month (1–10 users)	$20/user/month (Essentials, billed annually)
Mid tier	$32.95/user/month (11–49 users)	$35/user/month (Advanced, billed annually)
Highest published rate	$24.95/user/month (200+ users)	$45/user/month (Premier, billed annually)
Free plan	Up to 5 users, no feature limitations	No free version; free trial without a credit card
How price changes	Rate falls as headcount rises; every feature is in every plan	Rate rises as you unlock features on higher tiers
Time and expense tracking	Included	Included from Essentials
Invoicing	Included; QuickBooks Online integration	Included from Essentials; multi-currency invoicing from Premier
Profitability reporting	Real-time P&L and unit economics in every plan	Project financials from Essentials; project budgeting from Premier
Resource planning	Included	Standard resource planning from Premier; BigTime Foresight is a paid add-on
CRM and deal pipeline	Built in — deal stages, pipeline health, revenue forecast, contact forms	Not native. Salesforce and HubSpot integrations connect an external CRM; BigTime Quotes handles CPQ and turns approved quotes into projects
HR, PTO, recruitment	Employee profiles, PTO requests, recruitment, talent pool	Time-off management ships with the Foresight add-on; BambooHR integration requires the Resource Management tier
API access	Included	From Premier
Accounting integrations	QuickBooks Online	QuickBooks Online and Desktop, Sage Intacct, Lacerte; Xero and NetSuite on Enterprise PSA

Confirm both price lists directly before you buy. BigTime publishes its rates on its pricing page, and vendors change them.

Where BigTime is the better choice

BigTime wins several comparisons outright. Say so plainly if any of these describe you.

• You already run Salesforce or HubSpot. Your pipeline lives there, your sales team works there, and your reporting depends on it. BigTime connects to that CRM and pulls booked and potential revenue into one staffing view. Replacing a working CRM is a large project with little upside.
• Your accounting system is not QuickBooks Online. BigTime integrates with Sage Intacct, Lacerte, and QuickBooks Desktop, and reaches Xero, NetSuite, and Microsoft Dynamics on its Enterprise PSA product. Byoxon integrates with QuickBooks Online.
• You need DCAA-style compliance and multi-level approvals. BigTime built these for accounting, engineering, and government-adjacent firms. They are on the Advanced and Premier tiers.
• You want the lowest entry rate for time and billing only. BigTime Essentials at $20 per user per month undercuts Byoxon’s $34.95 entry rate. If you need hours, expenses, and invoices, and nothing else, Essentials costs less.
• You need skills-based forecasting at depth. BigTime Foresight adds skills-based planning and profitability forecasting as a dedicated module.

Integrated CRM vs a connected CRM

This is the real difference between the two platforms, and it is a design decision, not a gap.

What BigTime offers on the sales side

BigTime does not ship a native CRM with lead records and pipeline stages. It solves the sales-to-delivery problem in two other ways.

First, it integrates. Salesforce and HubSpot both appear in BigTime’s CRM and Sales integration category. BigTime states that customers can pull Salesforce-sourced data into the application for a combined view of booked revenue, potential revenue, utilization, and staffing need. Microsoft Dynamics CRM is available on Enterprise PSA.

Second, it offers BigTime Quotes, a services CPQ module. You build a quote or statement of work, route it for approval, and convert the approved quote into a live project with tasks, budgets, rate structures, and billing rules already set. That removes the re-keying step between what sales sold and what delivery executes.

Both mechanisms work. Note what they assume: you own a CRM already, or you do not need lead and deal records at all.

What BoB carries in the platform

Byoxon includes a CRM module in every plan. It holds company and contact profiles, deals moving through defined pipeline stages, a dashboard with deal metrics and pipeline health, revenue forecasts, and custom contact forms that feed website inquiries straight into the pipeline.

The practical result is a single record. A lead becomes a deal, the deal becomes a project, the project accumulates tracked time at individual billing rates, and the P&L report reads all of it without a sync. You never reconcile two systems, and you never wait for a connector to catch up.

This matters most for one question: which clients actually earn money. Answering it requires deal value, delivery cost, and tracked hours in the same place. When pipeline sits in one tool and cost sits in another, that answer usually arrives as a spreadsheet built by hand at quarter end.

The cost the connected model adds

Integrations are not free, in money or in setup.

BigTime places the Salesforce integration on the Advanced plan, which costs $35 per user per month. Advanced is already above Byoxon’s $34.95 entry rate before you add anything. Then add the CRM itself: a Salesforce or HubSpot subscription is a separate per-seat bill.

You also own the join. Field mapping, sync rules, duplicate handling, and the ongoing question of which system is authoritative all become your work. Teams with an admin absorb that comfortably. Teams of 10 to 40 people usually do not have one.

Pricing: compare the stack, not the seat rate

BigTime’s entry rate is lower than Byoxon’s. That comparison only holds if Essentials covers your requirements. Most service firms that shop for a PSA need more than time and invoices, so the honest comparison is the whole subscription stack.

Take a 20-person consultancy that wants pipeline tracking, project profitability, resource planning, and API access.

Requirement	BoB (Byoxon)	BigTime
Plan needed	Any plan — features are not tiered	Premier, for resource planning and API access
Published rate at 20 users	$32.95/user/month	$45/user/month
Deal pipeline	In the plan	Separate Salesforce or HubSpot subscription
Sales-to-delivery handoff	Same record	Integration sync, or BigTime Quotes CPQ
Skills-based forecasting	Not offered at Foresight’s depth	BigTime Foresight add-on, priced separately

Two structural points follow. BigTime’s price rises as you unlock capability, so the plan that matches a growing firm is the $45 tier, not the $20 one. Byoxon’s price falls as headcount rises, and every plan carries every feature, so a 20-person team pays $32.95 for the same functionality a 5-person team gets.

Byoxon also publishes a free plan for up to five users with no feature limits. BigTime offers a free trial without a credit card, but no free version. If you want to test real project margin on live work before you commit budget, that difference is worth a week of your time. The free time tracking calculator lets you model the numbers first.

Which platform fits your team

Choose BigTime when:

• Salesforce or HubSpot is already your system of record for sales
• You run Sage Intacct, Lacerte, QuickBooks Desktop, or another non-QBO ledger
• You need DCAA-style compliance or multi-level approval chains
• You have an operations admin who can own an integration
• Time and billing alone is the requirement, at the lowest possible rate

Choose Byoxon when:

• You have no CRM yet, or your pipeline lives in a spreadsheet
• You want deal value and delivery cost in one report, without a sync
• You would rather not budget for a CRM subscription on top of a PSA
• You want one predictable per-user price with no feature tiers
• You also need HR: employee profiles, PTO, recruitment, and a talent pool

If you are still mapping the market, our Byoxon vs Kantata comparison covers the enterprise end of the same spectrum, and Byoxon vs Harvest covers the lightweight end. You can also read how Byoxon handles project cost management.

Frequently asked questions

Does BigTime include a CRM?

BigTime does not ship a native CRM with lead records and pipeline stages. It integrates with Salesforce and HubSpot to connect an external CRM, and Microsoft Dynamics CRM on Enterprise PSA. It also offers BigTime Quotes, a services CPQ module that builds quotes and statements of work and converts approved quotes into live projects. Byoxon includes a CRM module with deal stages and pipeline dashboards in every plan.

How much does BigTime cost in 2026?

BigTime publishes three plans: Essentials at $20 per user per month, Advanced at $35, and Premier at $45, all billed annually. An Enterprise PSA product is quoted directly. BigTime Foresight and BigTime Wallet are add-ons available with Advanced and higher. Confirm current rates on BigTime’s pricing page before you budget.

Which BigTime plan do I need for resource planning?

Standard resource planning and standard skills management start on the Premier plan, at $45 per user per month. Premier also carries project budgeting, multi-level approvals, multi-currency invoicing, and API access. Deeper skills-based planning and profitability forecasting come from the BigTime Foresight add-on.

Can Byoxon replace both a CRM and a PSA?

For many small and mid-sized service teams, yes. Byoxon carries CRM, time tracking, invoicing, project P&L, resource management, and HR in one subscription. Teams already running a mature Salesforce or HubSpot instance with custom objects and sales automation should keep it. Byoxon’s CRM targets pipeline visibility for service firms, not enterprise sales operations.

Does either tool have a free plan?

Byoxon offers a free plan for up to five users with no feature limitations. BigTime offers a free trial that needs no credit card, but it has no permanently free version.

The bottom line

BigTime is a strong PSA with real financial depth and the best accounting integration coverage in this comparison. It assumes your CRM is somewhere else, and it connects to it well.

Byoxon assumes the opposite. The pipeline belongs in the same platform as the delivery cost, because the question that matters is which clients earn money, and that question needs both numbers at once.

Pick by where your sales data lives today. If it is already in a CRM you trust, BigTime fits your stack. If it is in a spreadsheet, or split across three tools, one platform will cost you less and tell you more.

Start free with up to 5 users — no feature limits. Move one open deal through Byoxon into delivery and see the margin before you commit budget.