Byoxon vs. Asana: Integrated Time Tracking, Invoicing and Profit Margins

This article compares Byoxon (BoB) and Asana for IT and agency teams that bill clients for their time. It covers current 2026 pricing for both tools, which Asana plan unlocks native time tracking, what the Timesheets and Budgets add-on brings, and where the path from a logged hour to a sent invoice and a margin figure leaves each product.

Asana is one of the best-known work management platforms in the world. Teams use it to plan tasks and projects, run portfolios and goals, balance workload and automate handoffs. Since late 2025 it has also sold a Timesheets and Budgets add-on, which brings timesheet approvals, billable hours, user rates and project budgets into the workspace.

Byoxon starts from the money instead of the task list. Its product, BeOnBoard (BoB), records time against projects at per-person rates, turns that time into a live project profit-and-loss report, generates the client invoice, and keeps CRM and HR records in the same system.

So the question is not whether Asana can track time or cost. It can. The question is how many plans, add-ons and separate tools sit between a logged hour, the invoice that bills it, and the margin that results.

Byoxon vs Asana at a glance

Capability	BoB (Byoxon)	Asana
Entry paid price	$34.95/user/month (1–10 users)	$10.99/user/month (Starter, billed annually)
Free plan	Up to 5 users, no feature limitations	Personal plan, up to 2 users
Monthly billing	No separate monthly rate published	Starter $13.49, Advanced $30.49 per user
Native time tracking	Timer and manual entry on every tier	Advanced plan ($24.99/user/month) and above
Timesheet approvals	Included on every tier	Timesheets and Budgets add-on, $5.99/user/month
Billable and non-billable hours	Included on every tier	Timesheets and Budgets add-on
Per-person project rates	Built into the rate model	User rates per project, via the add-on
Project budgets	Included on every tier	Timesheets and Budgets add-on
Profitability reporting	Real-time project P&L on every tier	Advanced plan with the add-on
Client invoicing	Native: hourly, monthly and fixed-bid billing, QuickBooks Online export	Export timesheets to an invoicing tool
CRM deal pipeline	Built-in CRM with pipeline stages	Salesforce integration on Advanced and above
HR, PTO and recruitment	Employee profiles, PTO approvals, recruitment workflows	Not a dedicated module
Task management and views	Not a main focus	Core strength: list, board, timeline, Gantt, calendar
Portfolios, goals and workload	Not a main focus	Advanced and above; capacity planning on Enterprise
Best fit	Service teams that bill for time and price on margin	Teams whose main need is planning and delivering work

Pricing above comes from each vendor’s own pricing page as of September 2026. Asana changes its plans and AI packaging from time to time, so confirm current numbers before you buy.

Where Asana is the better choice

Start with the honest part. Asana beats Byoxon clearly on several dimensions, and a comparison that hid them would not help you decide.

It is a far better task and project delivery tool. Byoxon’s own feature table says task management is not its main focus. Asana was built for it: list, board, timeline, Gantt and calendar views, dependencies, forms, rules, proofing and approvals. If your team lives in its task list all day, Asana is the stronger product by a wide margin.

It scales work management across a company. Portfolios, goals and workload sit on the Advanced plan. Enterprise adds capacity planning, universal workload and placeholder profiles. Byoxon does not try to match that planning surface.

It is cheaper to start. Asana Starter is $10.99 per user per month on annual billing against $34.95 for Byoxon’s smallest tier. The add-on is also licensed per user, so you pay for timesheets only for the people who log or approve time.

It has a deep ecosystem. Asana lists more than 100 free integrations, and the Advanced plan connects to Salesforce, Tableau and Power BI. Every paid plan also includes AI Studio Basic with a monthly credit allowance.

Two corrections to claims you may read elsewhere. Asana does have native time tracking, with a timer, manual entry and estimated-versus-actual fields, on the Advanced plan and above. With the Timesheets and Budgets add-on, Asana does track billable hours, apply user rates and, on Advanced, report on profitability and team costs. None of that is missing. The differences are in packaging and in where the invoice gets made.

Time, invoice, margin: where each step lives

This is the specific angle of this comparison. A service business needs three things from every billable hour: a record of it, an invoice that bills it, and a margin figure that says whether the work paid. The two products put those three steps in very different places.

The Asana route

To get from a logged hour to a billed invoice and a margin figure in Asana, a team typically sets up the following.

1. Move to the Advanced plan for native time tracking. Starter does not include it, and the free Personal plan tracks time only through integrations.
2. Buy the Timesheets and Budgets add-on for each person who logs or approves time. It adds timesheet approvals, billable and non-billable flags, user rates set per project, and project budgets in hours or currency.
3. Read cost, budget and profitability on project and portfolio dashboards. The profitability reporting sits on Advanced and above.
4. Export the timesheets to an accounting or invoicing tool to bill the client. Asana’s own page describes exporting timesheets “for more advanced reporting and invoicing”. It does not list an invoice-generation feature.
5. Keep client and deal records in a separate CRM, such as Salesforce through the Advanced integration.

That is a coherent setup, and Asana built the add-on for exactly this buyer. But the chain crosses at least two products and three price lines. An export is a one-way copy. A discount or write-off applied on the invoice does not change the numbers in Asana unless someone carries it back. One more thing to test in a trial: margin needs both a client bill rate and an internal cost rate for the same person on the same project, so confirm your Asana setup models both before you rely on the profitability view.

The Byoxon route

Byoxon keeps the whole chain in one record. Each project team member carries an individual rate for that project. Tracked time flows straight into the P&L report, which shows gross sales, labor expenses and labor margin by day, project, person or category, with a projection for the current month. The invoice is generated from the same time records, on hourly, monthly or fixed-bid terms, and can be exported to QuickBooks Online. Client profiles, the deal pipeline, PTO requests and recruitment sit in the same system.

The tradeoff runs both ways. Byoxon is not where you plan sprints or draw a Gantt chart. If you need strong task management, you either accept Byoxon’s lighter project tracking or run a task tool beside it. For the money side of delivery, though, nothing needs exporting, and nobody owns a reconciliation between the timesheet and the invoice.

Read the top two rows as carefully as the rest. Asana wins them outright. This is not a table where one product wins everything.

Pricing: add the plan, the add-on and the tools around them

Asana publishes five plans. Annual billing is materially cheaper than monthly.

Asana plan	Annual, per user / month	Monthly, per user / month	Time and money features
Personal	$0	$0	Up to 2 users; time tracking through integrations only
Starter	$10.99	$13.49	Custom fields, reporting dashboards; timesheets, rates and budgets via the add-on
Advanced	$24.99	$30.49	Native time tracking, formulas, portfolios, workload; profitability reporting with the add-on
Enterprise	Custom	Custom	Capacity planning and universal workload; cost data on capacity plans with the add-on
Enterprise+	Custom	Custom	Enterprise plus advanced security, compliance and governance controls

The Timesheets and Budgets add-on costs $5.99 per user per month, billed annually, and you buy it only for the people who need it. Asana also sells seats in blocks: one at a time up to five users, then in increments of five up to 30 users, so a twelve-person team pays for fifteen seats. Check the Asana pricing page for current figures.

Byoxon uses volume-based per-user pricing with no add-ons:

Team size	Price per user / month
1–10 users	$34.95
11–49 users	$32.95
50–199 users	$29.95
200+ users	$24.95
Free plan	$0 for up to 5 users, no feature limitations

For ten seats on annual billing, Asana Advanced with the add-on for everyone costs $309.80 a month. Byoxon costs $349.50, about $40 more. That difference buys invoicing, a CRM and HR in the same system. The Asana figure still leaves an invoicing tool and a CRM to pay for. If only six of the ten people log time, the Asana total drops to $285.84.

One more honest point. If your team would keep Asana for task management anyway, Byoxon is not a replacement for it. Compare Byoxon against the add-on, the invoicing tool and the CRM it would replace, not against Asana as a whole.

Which tool fits your team

Choose Asana if

• Planning and delivering tasks is your main need
• You manage portfolios and goals across several departments
• You already run invoicing and CRM in tools you intend to keep
• Only part of the team logs billable time
• Per-seat entry price is the deciding constraint

Choose Byoxon if

• You bill clients for time and want the invoice built from the same record
• You need margin by project, person and client without an export step
• You are consolidating time, invoicing, CRM and HR into one subscription
• You pay contractors or vendors from their time records
• Heavy task management is not your core need, or you already have a task tool

If you are still mapping the market, our Byoxon vs ClickUp and Byoxon vs monday.com comparisons cover the same question in two other work platforms. You can also read how Byoxon handles project cost management and employee timesheets and approvals.

Frequently asked questions

Does Asana have built-in time tracking?

Yes. Asana includes native time tracking with a timer, manual entry and estimated-versus-actual time fields on the Advanced, Enterprise and Enterprise+ plans. Timesheet approvals, billable hours and user rates come from the separate Timesheets and Budgets add-on. Byoxon includes time tracking, timesheets and billable hours on every tier, including the free plan.

Can Asana track project budgets and profitability?

Yes, with the Timesheets and Budgets add-on at $5.99 per user per month, billed annually. It adds user rates per project, project budgets in hours or currency, and cost reporting. On the Advanced plan and above it also adds portfolio budgets and reporting on profitability and team costs. Byoxon includes a real-time project P&L on every tier with no add-on.

Can Asana create and send invoices?

Asana’s Timesheets and Budgets page describes separating billable hours and exporting timesheets for invoicing. It does not list an invoice-generation feature, so teams usually bill from an accounting or invoicing tool. Byoxon generates invoices from time records on hourly, monthly or fixed-bid terms and can export them to QuickBooks Online.

How much does Asana cost in 2026?

Asana lists Personal at $0 for up to 2 users, Starter at $10.99 and Advanced at $24.99 per user per month on annual billing. Monthly billing raises those to $13.49 and $30.49. Enterprise and Enterprise+ are custom-quoted. The Timesheets and Budgets add-on is $5.99 per user per month, billed annually.

Is Byoxon a replacement for Asana?

Not for task management. Byoxon’s own feature table lists task management as outside its main focus, and Asana is far stronger there. Byoxon replaces the money layer around delivery: time tracking, timesheets, rates, invoicing, project P&L, CRM and HR. Teams that need both strong task planning and billing often keep a task tool beside it.

The bottom line

Asana is an excellent work management platform. Since the Timesheets and Budgets add-on arrived, it also covers timesheets, rates, budgets and profitability reporting for teams on the right plan. If your main need is planning and delivering work, and you already have invoicing and CRM in place, Asana is a strong choice.

Byoxon answers a different question: from this hour of work, what did we bill, and what did we keep? It keeps the timesheet, the invoice, the margin and the client record in one system, on every tier.

Count how many tools and exports sit between your timesheet and your invoice today. If the answer is more than one, that is the gap Byoxon closes.

Start free with up to 5 users — no feature limits. Take one live project from timesheet to invoice to margin in Byoxon and compare it with what your current stack tells you.