Byoxon vs. Asana: Integrated Time Tracking, Invoicing and Profit Margins

Asana made Client Management generally available on September 28, 2026. It adds client records, a client portal and AI agents built for agency work. This comparison checks what that changes for teams that bill for time. It covers which Asana plan tracks time, what the Timesheets and Budgets add-on includes, where the invoice gets made, and what each product costs. Every Asana fact below was checked on asana.com on October 29, 2026.

Asana is one of the best-known work management platforms. Teams plan tasks and projects in it, run portfolios and goals, and balance workload. Two additions move it closer to service businesses. The Timesheets and Budgets add-on brings timesheet approvals, billable hours, user rates and project budgets. Asana Client Management, generally available since September 28, 2026, adds a directory of client records, a branded client portal and four AI Teammates for agencies.

Byoxon starts from the money. Its product, BeOnBoard (BoB), records time against projects at per-person rates, turns that time into a live project profit-and-loss report, and generates the client invoice from the same records. Paid plans add a CRM with a deal pipeline, QuickBooks Online export and HR workflows in the same system.

Both products can now hold a client record and track time and cost. So the buying question gets narrower. How many plans, add-ons and outside tools sit between a logged hour, the invoice that bills it, and the margin you keep?

What Asana Client Management adds

Asana describes Client Management as its product for agencies and professional services firms. It comes in two tiers, Starter and Advanced. According to Asana’s Client Management pricing page, they include:

• Client Directory, on both tiers: one record per client with account health, ARR, renewal dates, key contacts and linked projects.
• Four AI Teammates, on both tiers. The Creative Producer drafts work from briefs. The Account Advisor automates handoffs from a CRM to project kickoff and flags budget and delivery risks. The Operations Coordinator helps with staffing and billing preparation. The Executive Advisor shows profitability, capacity and retention risk across the client book.
• Client Portal, on Advanced only: clients track projects, review deliverables and send feedback that turns into tasks.
• AI Meetings and Team Capacity, on Advanced only: call recaps that become assigned action items, and a live workload view across client projects.

That closes part of the gap earlier versions of this comparison described. Asana now keeps client records, contacts and renewal dates next to the work, and its AI Teammates can watch accounts for budget risk.

Three things stay outside it. First, the money features. The Client Management feature table lists timesheets, user rates and project budgets as the Timesheets and Budgets add-on on both tiers, and native time tracking on Advanced only. Second, the invoice. Asana’s pages describe billing preparation and exporting clean data when it is time to invoice. None of its pricing, add-on or Client Management pages lists invoice generation. Third, sales. The Client Management pages do not mention deals or a pipeline, and Asana’s announcement says the Account Advisor “handles the handoffs between CRM and project kickoff”. The CRM sits upstream, in another product.

Byoxon vs Asana at a glance

Capability	BoB (Byoxon)	Asana
Entry paid price	$24.95/user/month (1–10 users)	$10.99/user/month (Starter, billed annually)
Free plan	Up to 5 users: time tracking, reports, project P&L, invoicing	Personal plan, for one or two people
Native time tracking	Timer and manual entry, free plan included	Advanced plan and above
Timesheet approvals	Included	Timesheets and Budgets add-on
Billable and non-billable hours	Included	Timesheets and Budgets add-on
Per-person project rates	Included	User rates, via the add-on
Project budgets	Included	Via the add-on
Project profitability	Real-time project P&L	Advanced plan with the add-on
Client invoicing	Native: hourly, monthly and fixed-bid billing	Export timesheets to an invoicing tool
Accounting export	QuickBooks Online invoice export, paid plans	CSV and PDF export of project data
Client records	Client and company profiles, paid plans	Client Directory in Client Management
Deal pipeline	CRM pipeline stages with deal value and close dates, paid plans	Not listed; Salesforce integration on Advanced
Client-facing view	Permission-based client access to time and cost reports	Branded Client Portal, Client Management Advanced
AI agents	None listed on byoxon.com	AI Teammates on paid plans, metered by request
HR, PTO and recruitment	PTO approvals and recruitment workflows, paid plans	No HR module on the pricing pages
Task management and views	Not a main focus	Core strength: list, board, timeline, Gantt, calendar
Portfolios and goals	Not listed	Advanced plan and above
Capacity planning	Not listed	Enterprise; Team Capacity in Client Management Advanced
Best fit	Service teams that bill for time and price on margin	Teams whose main need is planning and delivering work, including client work

Asana facts come from asana.com and the Asana Help Center, checked on October 29, 2026. Byoxon facts come from byoxon.com. Asana changes its plans and AI packaging from time to time, so confirm current numbers before you buy.

Where Asana is the better choice

Asana beats Byoxon clearly in several areas. A comparison that hid them would not help you decide.

Task and project delivery. Byoxon’s homepage feature table marks task management as not included, and its FAQ says the product is not for task management. Asana was built for it: list, board, timeline, Gantt and calendar views, dependencies, forms, rules, proofing and approvals. If your team lives in its task list all day, Asana wins by a wide margin.

The client-facing layer. Client Management Advanced gives each client a branded portal for status, deliverables and feedback. It turns client calls into assigned tasks, and its AI Teammates draft briefs and status updates. Byoxon’s client access is narrower: permission-based views of time records and cost reports. Byoxon.com lists no AI features.

Planning at company scale. Portfolios, goals and formulas sit on Advanced. Enterprise adds capacity planning and organization-wide workload. Byoxon does not try to match that planning surface.

A cheaper start. Asana Starter costs $10.99 per user per month on annual billing. Byoxon’s smallest paid tier costs $24.95. The add-on is licensed per user, so you pay for timesheets only for the people who need them.

A deep ecosystem. Asana lists more than 100 free integrations, and Advanced connects to Salesforce, Tableau and Power BI.

Two corrections to claims you may read elsewhere. Asana does have native time tracking, on the Advanced plan and above. With the add-on it tracks billable hours, applies user rates and, on Advanced, reports on profitability and team costs. With Client Management, generally available since September 28, 2026, it also keeps client records. None of that is missing. The differences are in packaging, in where the invoice gets made, and in where the deal lives before the project starts.

Time, invoice, margin: where each step lives

A service business needs three things from every billable hour: a record of it, an invoice that bills it, and a margin figure that says whether the work paid. Asana and Byoxon put those steps in different places.

The Asana route

To get from a logged hour to a billed invoice and a margin figure in Asana, a team typically sets up the following.

1. Choose the Advanced plan, or Client Management Advanced, for native time tracking. Starter does not include it, and the free Personal plan tracks time only through integrations.
2. Buy the Timesheets and Budgets add-on for each person who logs or approves time. It adds timesheet approvals, billable and non-billable hours, user rates per project, and project budgets.
3. Read cost, budget and profitability on project and portfolio dashboards. Reporting on profitability and team costs needs Advanced. With Client Management, the Executive Advisor surfaces profitability across clients.
4. Export the timesheets to an accounting or invoicing tool to bill the client. Asana’s add-on page describes exporting timesheets “for more advanced reporting and invoicing”. The Operations Coordinator can prepare billing, but no invoice-generation feature appears on Asana’s pricing, add-on or Client Management pages.
5. Keep deals and the sales pipeline in a CRM. Client Management holds the client record once the work is won, and the Account Advisor automates the handoff from the CRM to project kickoff.

That is a coherent setup, and Client Management makes it tighter for agencies. The chain still crosses at least two products: Asana and an invoicing tool, plus a CRM if you sell through a pipeline. An export is a one-way copy. A discount or write-off on the invoice does not change the numbers in Asana unless someone carries it back. Test one more thing in a trial. Margin needs a client bill rate and an internal cost rate for the same person on the same project. Confirm your Asana setup models both before you trust the profitability view.

The Byoxon route

Byoxon keeps the chain in one record. Each project team member carries an individual rate for that project. Tracked time flows into the P&L report, which shows gross sales, labor expenses and labor margin by day, project, person or category, with a projection for the current month. The invoice comes from the same time records, on hourly, monthly or fixed-bid terms.

The free plan covers time tracking, reports, project P&L and invoicing for up to 5 users. Paid plans add the CRM with its deal pipeline, QuickBooks Online export, PTO requests and recruitment.

The tradeoff runs both ways. Byoxon is not where you plan sprints or draw a Gantt chart, and byoxon.com lists no AI agents. If you need strong task management, run a task tool beside it. For the money side of delivery, nothing needs exporting, and nobody owns a reconciliation between the timesheet and the invoice.

Read the top rows as carefully as the rest. Asana wins task management, the client-facing layer and AI agents outright.

Pricing: the plan, the add-on and the tools around them

Asana publishes five core plans. Annual billing costs less than monthly.

Asana plan	Annual, per user / month	Monthly, per user / month	Time and money features
Personal	$0	$0	For one or two people; time tracking through integrations only
Starter	$10.99	$13.49	Custom fields, project dashboards; timesheets, rates and budgets via the add-on
Advanced	$24.99	$30.49	Native time tracking, formulas, portfolios, goals; profitability reporting with the add-on
Enterprise	Custom	Custom	Capacity planning and organization-wide workload; cost data on capacity plans with the add-on
Enterprise+	Custom	Custom	Enterprise plus SIEM integration, data residency and audit logs

Client Management uses the same two price points. Asana lists its Starter tier at $10.99 and its Advanced tier at $24.99 per user per month on annual billing, or $13.49 and $30.49 monthly. The same page says each tier includes everything in the matching core plan. The Asana Help Center adds that an organization needs an active Starter or Advanced subscription to buy it. Ask Asana how the two lines combine on your bill before you budget.

The Timesheets and Budgets add-on is sold per user, only for the people who need it. On October 29, 2026, neither Asana’s pricing page nor its add-on page showed a price for it, and the Client Management page sends buyers to sales. Get a written quote.

Two more cost lines are easy to miss. Asana sells seats in blocks: one at a time up to 5 users, then in increments of five up to 30, so a twelve-person team pays for fifteen seats. Starter and Advanced include 5 AI requests per user per month, capped at 50 per account. Extra requests cost $0.50 each prepaid or $0.60 on demand. Check the Asana pricing page for current figures.

Byoxon uses volume-based per-user pricing and lists no add-ons:

Team size	Price per user / month
1–10 users	$24.95
11–49 users	$21.95
50–199 users	$18.95
200+ users	$15.95
Free plan	$0 for up to 5 users: time tracking, reports, project P&L, invoicing

At ten seats on annual billing, Asana Advanced costs $249.90 a month and Byoxon costs $249.50. The Asana figure comes before the Timesheets and Budgets add-on, which you need for timesheets, rates and budgets. It also leaves out an invoicing tool and a CRM. The Byoxon figure already includes time tracking, rates, budgets, project P&L, invoicing, the CRM and HR. Asana Starter costs $109.90 for the same ten seats, but Starter has no native time tracking.

One more honest point. If your team would keep Asana for task management anyway, Byoxon does not replace it. Compare Byoxon against the add-on, the invoicing tool and the CRM it would replace.

Which tool fits your team

Choose Asana if

• Planning and delivering tasks is your main need
• You want a branded client portal and AI agents on client accounts
• You manage portfolios and goals across several departments
• You already run invoicing and a CRM in tools you intend to keep
• Only part of the team logs billable time

Choose Byoxon if

• You bill clients for time and want the invoice built from the same record
• You need margin by project, person and client without an export step
• You want time, invoicing, a deal pipeline and HR in one subscription
• You pay contractors or vendors from their time records
• Heavy task management is not your core need, or you already have a task tool

If you are still mapping the market, our Byoxon vs ClickUp and Byoxon vs monday.com comparisons ask the same question of two other work platforms. For Asana’s own research on AI agents at work, read what its agent coordination study means for agencies. You can also see how Byoxon handles project cost management and employee timesheets and approvals.

Frequently asked questions

Does Asana have built-in time tracking?

Yes. Asana includes native time tracking, with estimated and actual time on tasks, on the Advanced, Enterprise and Enterprise+ plans and on Client Management Advanced. Timesheet approvals, billable hours and user rates come from the separate Timesheets and Budgets add-on. Byoxon includes time tracking, timesheets and billable hours on its free plan and on every paid plan.

Does Asana Client Management replace a CRM?

Partly. Client Management adds a Client Directory with account health, ARR, renewal dates, key contacts and linked projects, so Asana now holds client records. Its pages do not mention deals or a sales pipeline. Its Account Advisor automates the handoff from a CRM to project kickoff, so teams that sell through a pipeline still need a CRM. Byoxon’s paid plans include a CRM with pipeline stages, deal values and expected close dates.

Can Asana track project budgets and profitability?

Yes, with the Timesheets and Budgets add-on. It adds user rates per project, project budgets and cost reporting. On Advanced and above it also adds portfolio budgets and reporting on profitability and team costs, and the Client Management Executive Advisor surfaces profitability across clients. Asana did not show the add-on’s price on its pricing pages on October 29, 2026. Byoxon includes a real-time project P&L on every plan, including the free one.

Can Asana create and send invoices?

Asana’s pages describe separating billable hours, preparing billing and exporting timesheets for invoicing. None of its pricing, add-on or Client Management pages lists an invoice-generation feature, so teams usually bill from an accounting or invoicing tool. Byoxon generates invoices from time records on hourly, monthly or fixed-bid terms, and paid plans export them to QuickBooks Online.

Is Byoxon a replacement for Asana?

Not for task management or client-facing collaboration. Byoxon’s homepage marks task management as not included, and Asana is far stronger there. Byoxon replaces the money layer around delivery: time tracking, timesheets, rates, invoicing, project P&L, the CRM and HR. Teams that need both strong task planning and billing often run a task tool beside it.

The bottom line

Asana is an excellent work management platform. Client Management makes it a serious option for agencies that want client records, a portal and AI agents next to the work. With the Timesheets and Budgets add-on and the right plan, it also covers timesheets, rates, budgets and profitability reporting.

Byoxon answers a narrower question: from this hour of work, what did we bill, and what did we keep? It keeps the timesheet, the invoice, the margin and the deal in one system.

Count the tools and exports between your timesheet and your invoice today. If the answer is more than one, that is the gap Byoxon closes.

Start free with up to 5 users. Take one live project from timesheet to invoice to margin in Byoxon and compare it with what your current stack tells you.